Make Apple Notes extra helpful with these 10 methods

Packing for a household of 5 is a significant endeavor, and it is one which sometimes requires a number of messages beginning with “Did you pack…” However after round 5 texts, my travel-weary brain realized I may save loads of back-and-forth messages if I merely created a packing checklist in my iPhone 15 Pro’s Notes and used the built-in collaboration instruments.

After the app took the brunt of the psychological load of my journey, I began to surprise what else Apple Notes may do. It is an unassuming app that comes pre-installed on iOS and MacOS units — one which many Apple customers underestimate.

However Apple Notes is a wonderful device for greater than its namesake. In addition to note-taking, Apple Notes can be utilized to pass messages back and forth, scan textual content together with your iPhone’s digital camera, and even create fully-formatted PDFs.

If you happen to’ve by no means used Apple Notes for, nicely, something aside from fundamental notes, listed here are 10 hidden options it is best to attempt.

The collaboration device is the trendy solution to go a observe to buddies

The collaboration instruments inside Notes allows you to simply create a shared grocery checklist together with your partner or plan a big journey with your pals. The instruments enable others to view and even add to the observe. This will even be used as a hack for passing messages forwards and backwards.

To start out collaborating:

1. Open the Notes app and choose the observe you need to collaborate on, or create a brand new observe.
2. On the high of the display screen, faucet the share icon (it is the field with the arrow pointing up).
3. On the high of the share display screen, use the drop-down menu to pick out collaborate or ship copy. Collaborate permits the invited person so as to add to or in any other case modify the Word. Ship copy permits them to see the contents, however not modify them in any manner.
4. The individuals that you’ve got lately despatched messages to will seem on the high. To share, you possibly can choose from these individuals, or faucet Messages or Mail to share by way of textual content message or e-mail.
5. Faucet ship to ship the collaboration hyperlink.
6. If you wish to see who added what to the shared Word, faucet on the collaborator’s photograph on the high of the observe and choose Highlights. You will then see a sidebar that exhibits who wrote what a part of the Word.
7. If it is advisable cease sharing, faucet the photograph of the collaborator on the high of the observe, then choose Handle Shared Word from the underside of the menu. From this display screen, you possibly can revoke entry, add extra individuals, or just flip off alerts when you don’t need a notification for each change.

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2 Pin a favourite observe to the highest

Cease scrolling by means of junk and preserve your favorites on the high

Typically I take advantage of Notes for one thing I solely want to recollect for an hour, and different instances I take advantage of it for lists that I entry each week — which suggests my Notes app is commonly a large number. However, there is a easy manner so as to add quick access to your most-used Notes.

Pinning a observe retains the doc on the high of your Notes app for simple entry.

1. Open the Word you want to pin.
2. Faucet the … menu.
3. Choose Pin.

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3 Create a Fast Word shortcut

This shortcut allows you to begin new notes from Management Heart and different apps

As a result of Notes is a device for remembering almost something, accessing it shortly from any app could be helpful. Including Notes to the iOS Management Heart will can help you begin a fast observe by swiping down from the highest proper of the display screen. This lets you skip the method of returning to the house display screen and pulling up the Notes app.

1. Open the Settings App.
2. Scroll down and faucet on Management Heart.
3. Guarantee “Entry Inside Apps” is toggled on.
4. Then, scroll all the way down to beneath Extra Controls and faucet the inexperienced plus icon subsequent to Notes.
5. Exit the Settings app.
6. Now when it is advisable begin a brand new Word, swipe down from the top-right of the display screen and choose the Notes icon.

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4 Arrange with folders

Creating new folders is an easy solution to discover associated Notes simply

Admittedly, earlier than I began digging into every thing the Notes app can do, my very own app was an unorganized mess. However, Apple gives a number of simple instruments to maintain the app organized. Similar to on the Recordsdata app or a desktop pc, you possibly can set up Notes into folders.

1. Open the Notes app. If you have already got a Word or Folder open, faucet on the higher left nook to return to your folder, then once more to return to all folders. (If you happen to’ve by no means created a folder earlier than, this icon most likely says one thing like “All iCloud” or “Notes” adopted by “Folders” on the subsequent display screen.)
2. As soon as on the Folders web page, faucet the folder icon with the plus signal within the decrease left nook so as to add a brand new folder.
3. Give the folder a reputation, then faucet Finished.
4. Return to the Folders Web page, then choose Notes or All iCloud (or wherever the notes you need to set up are situated).
5. On the identify of the observe you need to transfer to the brand new folder, swipe left, then faucet the purple folder icon.
6. Choose the identify of the folder you need to transfer the observe to.
7. Repeat steps 4-6 till the folder comprises all the specified notes.

5 Mechanically create folders utilizing Good Folders

You possibly can even use hashtags to place them right into a folder robotically

Whereas creating a brand new folder solely takes a number of seconds, Apple may also set up Notes for you robotically. This key function is known as Good Folders. Utilizing this device permits you to set particular parameters, then any Word that meets these necessities will robotically transfer into that Good Folder.

One other key hack? If you happen to label your notes utilizing hashtags, you possibly can robotically set up them into folders based mostly on matters. For this hack, you need not manually create a sensible folder as a result of you possibly can faucet on the hashtag from the folders web page to entry all Notes with that Hashtag. You possibly can, nonetheless, create a Good Folder utilizing the hashtag if you need extra instruments, together with the choice to share a complete folder relatively than sharing one Word at a time.

1. Open the notes app and navigate to the web page that claims Folders on the high — if you’re already on a Word or inside a folder, use the again icon within the higher left nook.
2. Faucet on the new folder icon within the decrease left nook.
3. Give the brand new folder a reputation.
4. Faucet on Make it a Good Folder.
5. On the subsequent display screen, select the filters you need to use to robotically categorize your notes. For instance, you possibly can create a folder of all of your notes which can be shared with a selected particular person, or all of your checklists, or set up by date. To create folders with hashtags, faucet the Off subsequent to Tags, then choose Any Choose Tag. Faucet the plus icon beneath the Tags filter and sort the hashtag you need to use.
6. Earlier than you end, test the highest the place it says “Together with notes matching.” If you happen to chosen a number of filters, use the dropdown to decide on all (to solely embrace notes that meet all of these filters) or any (to incorporate any Notes that match no less than one these filters).
7. Faucet Finished on the filter web page.
8. Faucet Finished on the New Good Folder web page.

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6 Format your Notes with headlines and even checklists

Keep organized throughout the observe itself utilizing built-in formatting

You have most likely seen that whenever you create a brand new Word, the very first thing you begin typing turns into a headline. However, you possibly can change that first line to physique textual content, and even add a number of headers and sub-headers or use the guidelines device for Notes to double as a to-do checklist app.

1. Open an current observe or begin a brand new one.
2. Faucet on the textual content that you just want to format.
3. To show every merchandise line right into a guidelines, faucet the guidelines icon within the decrease left nook.
4. For different formatting choices apart from the guidelines, choose the “Aa” icon above the keyboard.
5. Use completely different icons to transform the textual content you have chosen into headings, subheadings, physique textual content, or various kinds of lists.
6. As soon as you’re carried out formatting, faucet the X to return to the common keyboard.

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7 Use your iPhone digital camera to scan textual content, pictures, and docs into Notes

Cease copying issues by hand when your digital camera can write it down for you

One of many hidden iPhone hacks contained in the Digital camera app is to transform the textual content you see in actual life into textual content that you could copy, paste, and edit. However, you may as well use this hack proper contained in the Notes app as an alternative of switching between Notes and Digital camera. Here is how.

1. Open the Notes app.
2. Choose the observe you need to add textual content to, or create a brand new one.
3. Faucet the digital camera icon.
4. Select Scan Textual content.
5. Maintain the digital camera so the specified textual content falls throughout the yellow field. For giant quantities of textual content, you possibly can slowly scan down every web page.
6. Faucet Insert.
7. Double-check your scanned textual content. Whereas the scanning device is far quicker than handwriting usually, it may generally transpose letters, for instance, turning a “d” into an “a” relying on the font of the scanned textual content.

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8 Hand-write your Notes

The Notes app can flip handwritten Notes into editable textual content

There’s simply one thing completely different in regards to the act of handwriting a observe relatively than typing it out. The Apple Word app can convert handwritten textual content to editable, typed textual content. This hack works finest when you have an iPad and an Apple Pencil, nevertheless it works with an iPhone and a finger too.

1. Open a observe or create a brand new one.
2. Faucet the pencil device. Select the pen or marker. If in case you have a appropriate mannequin iPad, select the pen that has an A on it, as that is the device designed particularly for writing textual content.
3. Write out the specified textual content with the Apple Pencil or your finger.
4. Subsequent, choose the lasso device from the completely different pen choices. It is the one with the grey and white stripped tip, sometimes situated between the eraser and ruler instruments.
5. Draw a field across the textual content together with your finger or Apple Pencil, OR double faucet one phrase, OR triple faucet one sentence to pick out the textual content.
6. Faucet the highlighted textual content and select copy.
7. Open a brand new Word or use the identical Word. Faucet the place you want to paste the textual content, then select Paste. (Or, you may as well open a Pages doc, e-mail or every other app that accepts pasted textual content).

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9 Export Notes as completely different file codecs

Open in Pages or export as a PDF

Whereas the Notes app is nice, generally you want that textual content in one other app like Pages. Or, it’s your decision these notes saved as a PDF, so it can save you them and protect all of the formatting. Notes has a number of built-in instruments to export these recordsdata shortly.

To export a Word to Pages:

1. Open the specified Word.
2. Faucet the Share icon close to the higher proper nook (the one with the field and the arrow pointing straight up).
3. Choose “Open in Pages.”

It’s also possible to export your Notes as PDFs, although when you added a number of photos by scanning them in utilizing the Scan device, you could solely see the primary web page after export. To export a Word as a PDF on iOS:

1. Open the specified observe within the Word app.
2. Faucet the Share icon (the one with the field and the arrow pointing straight up).
3. Select Markup.
4. Add any desired markings (you possibly can skip this step to maintain the observe as is).
5. Faucet Finished, then Save File to.
6. Select the situation you need the PDF saved to.

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10 Shortly delete a number of Notes utilizing Listing view

You do not have to swipe by means of each to delete a lot of notes directly

As soon as you have realized all of the Notes hacks, you may doubtless see some notes floating round that you do not want anymore. These notes do take up some house in your cellphone, although text-only recordsdata do not hog loads of knowledge. If in case you have iCloud sync turned on, Notes may also dissipate the restricted iCloud house.

To delete a number of notes directly:

1. Open the Notes app and navigate to the folder the place you could have the unneeded recordsdata.
2. Faucet the … menu.
3. Select Choose Notes.
4. Faucet to pick out all of the notes you need to delete.
5. As soon as the notes are chosen, faucet Delete All.

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